Business Letter Template
Writing a good business letter can take time and effort. It is important to choose the correct wording and to include the right amount of detail. Just as vital is the format of your letter. Make sure you use a professional and proper business letter format, like the traditional block format. Check out our Free Sample Business Letter Template to help you get started. Keep reading after the download block for additional tips and links to other resources.
Business Letter Template
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⤓ Word (.docx)License: Private Use (not for distribution or resale)
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Description
Use this template to help write almost any formal business letter, using the standard block format. Simply download it, fill in your name and address information, and write your letter. For examples of what to say in your letter, look through our various sample letters and consult some of the other websites that we've linked to.
"No installation, no macros - just a simple letter" - by Jon Wittwer and Brent Weight
Tips for Writing an Effective Business Letter
- Be concise and stay on topic
- Keep it professional – avoid being too familiar or relaxed
- Be specific in your statements and requests
- Make sure you include enough details to communicate effectively
- If using letterhead, no need to repeat the sender’s address – simply start with the date
- Provide proper contact information
- Use a colon ":" after the Salutation.
Sample Business Letter
[Your Name]
[Street Address]
[City, St Zip]
[Today's Date]
[Name of Recipient]
[Title]
[Company]
[Address]
[City, St Zip]
Dear [Name of Recipient]: (If unknown, use To Whom It May Concern:)
[Short introduction paragraph, stating purpose]
[Additional information]
[Closing information, summary or thank you as appropriate]
Sincerely,
(Sign here for letters sent by mail or fax)
[Your Name]
[Title – if applicable]
Enclosures:
CC:
More Sample Business Letter Templates
- Sample Resignation Letter - vertex42.com
- Sample Letter of Termination - vertex42.com
References and Resources
- Help on Effective Business Letters and Formats at office.xerox.com - Xerox provides a great overview of a formal business letter format and some other tips and suggestions.
- Parts of a Business Letter at owl.purdue.edu - A very detailed description that can help you know exactly how to format a formal business letter.
