Free Attendance Tracking Forms
Many schools and businesses track attendance using spreadsheets. Spreadsheets can be used to print blank attendance forms that you complete by hand, or you can use your computer or mobile device to edit them. The attendance record templates below are designed for classroom attendance, but they can be adapted for other attendance tracking purposes by changing some of the labels.
If you would like to track attendance for business meetings, clubs, or Sunday School classes, try the Attendance Record Template.
Monthly Class Attendance Form
for Excel and Google Sheets
Download
⤓ ExcelLicense: Private Use (not for distribution or resale)
"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer
Description
This monthly class attendance tracking form was designed to work for any year and month. To start tracking attendance for a new month, simply copy the worksheet, clear the info from the previous month, and change the month via the drop-down box.
Update 10/30/2017: Added a drop-down allowing you change the highlighted weekend from Sat-Sun to Fri-Sat if necessary.
Class Attendance Template
If you want to track classroom attendance for an entire school year, this new template uses multiple monthly attendance forms in a single workbook and includes a yearly summary.
Weekly Student Attendance Record
for Excel and Google Sheets
Download
⤓ ExcelLicense: Private Use (not for distribution or resale)
Description
This weekly student attendance tracking spreadsheet was designed to work for any year and month. See below for more instructions on how to use these forms.
Using the Attendance Tracking Forms
For both of these attendance spreadsheets, you should save a copy of the form after the month or week is over. To do that, copy or duplicate the worksheet so that each week or month is a separate tab within the workbook. Rename the tabs according to the month or week. You can create these worksheets ahead of time for an entire year, or as you go. Add your students' names before creating copies of the worksheet. You also might want to print the completed forms in case of a computer failure.
The Monthly Class Attendance Form is designed so that the days of the week and the dates used for the column labels update based on the Month and Year that you specify. If you get errors in these dates, check the spelling of the Month. On a given day, you enter a T, U, E, or P in the column to indicate whether the student was Tardy, Unexcused, Excused, or Present. The totals are a count of the number of these letters in each row (the formulas are not case-sensitive).
The Weekly Student Attendance Record does not depend on the month, year, or week, but you can enter a date in the Week Of field for reference. Track attendance by just adding an "x" or some other letter into the correct column. In the weekly form, it is possible to mark a student as both "Tardy" and "Present". Make sure you are consistent with your reporting requirements.
The new versions have a separate student ID and Name column where the screenshots show "Student Name." This allows you to sort the table by Name or ID if you want to. When sorting, make sure to select all columns (not just the Name or ID column) and only the one label row (the one including the labels "ID" and "Name." Do not include the subtotal row at the bottom when sorting.
More Time and Attendance Tracking Forms
We have other free templates for time and attendance tracking. In addition to the Student Attendance Records above, you may want to try our attendance record or sign-in sheets. If you are looking for ways to track time for employees, check out our collection of timesheet templates.
Charts and Graphs